Almost 70% of companies have a strategy for digital transformation in place. This kind of transformation includes data digitization. There are different tools and resources to digitize data, some of which simplify the process.
To learn more about digitizing your company’s data the easy way, read this brief guide.
How the Digitization Process Works
Updating your current business data begins with alterations to different systems used. Your communications, records, and other operations will slowly change, too. When implementing a process to digitize your business, be sure to consider these best practices:
- Prioritization and strategy
- Integrating technology
- Combining tools and talent
Keeping these best practices in mind can help you stay focused when digitizing data. You’ll experience more benefits from digitization in the long run if you do.
1. Protocols and Strategy
The first step in the digitization process requires an understanding of the best practices (mentioned above). It also means taking steps to make the most of digitization efforts. Your digital protocols should define:
- Digital document management
- Current software compatibility
- Scalability of systems for growth
- Necessary tools for process updates
Once established, these protocols define your data digitization strategy. To implement these protocols, you need to explore other supporting resources.
2. Supporting Tools
Your industry likely relies on current processes for different operations. You might have already begun digitizing your company (and not even know it). Different types of digitation software include:
- Cloud-based tech: for customer relationship management and knowledge management
- Mobile support: to connect sales teams, customers, and other employees
- Project management: to streamline multiple teams and track project success
- Electronic communication: for direct contact between support teams and customers
- Document scanning: for seamless data sharing, record keeping, and less costly resources
After exploring these digital transformation tools, it’s important to determine how quickly you adapt. Your company size may inform this urgency, whether you adopt slow integration or an all-at-once policy.
3. Implement and Evaluate
Once you select reliable digital transformation tools, you can begin your data digitization. Once you begin implementation, avoid bottlenecks. Other project timelines can stagnate with a company-wide change.
Plan proactively to avoid these bottlenecks. Consider a few of the following solutions for digitizing data:
- Plan to lose legacy IT programs for shorter integration
- Expect integration for legacy IT systems to take more time
- Consider hiring temporary help to expedite digital growth
- Keep to deadlines with low-cost offshore resources
These solutions offer a few possible options. Even so, your integration still requires review. Don’t hesitate to evaluate new digitizing software over time.
Listen to customer feedback (if it involves new CRM software). Ask for experience reports from team leads—review productivity reports at various points for accurate information.
Don’t Stop at Data Digitization
Your understanding of digital transformation begins with data. It does not stop there. If anything, it’s the first step to optimizing company processes.
Moving your business into the future doesn’t end with data digitization. Data opens the door to better tech for every team in your business. To learn more about upgrading your business processes, explore our other content.
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