Although using free software may sound like a good idea, it may not always be the right option for your business. As your company grows in size, you will have a greater volume of data to store, manage, collaborate with. Obviously, you cannot compromise with its integrity and security at any point in time. The risk is highest when it comes to filing sharing, so you cannot simply rely on the conventional means that are not as secure as you would want them to be. Surely, using a reliable, enterprise-grade solution makes sense as it saves your time, mitigates risks, minimizes frustrations. Although the cost of such a solution may have you thinking, this is a decision you should make sooner rather than later. Here are some signs that indicate you should move to a reliable file sharing solution right now.
Sign #1: The current solution you are using is inefficient
Having to spend hours to sift through your files with your current solution surely indicates that you need to upgrade to a better one. A professional-grade file sharing solution offers advanced search options that enable you to search your content so that you can easily access the documents you want. An efficient one also lets you collaborate and share files easily with remote teams, without worrying about their security. Moving to an efficient system makes all the more sense in the current scenario when the pandemic has forced teams to work from home and collaboration is more important than ever. This is, in fact, one of the key aspects of the COVID-readiness strategy for businesses of all sizes and types.
Sign #2: You are always apprehensive about file versions
Version control is a critical aspect of file sharing because you can expect data fragmentation with a system that is not good enough. When people work on a document as a team, there is constant tweaking, adjusting, editing. It can lead to multiple versions of files as people collaborate on them, which makes it difficult to track the latest one. Even if you happen to locate the document with the right name, you may always be apprehensive about the most updated version. A professional file sharing platform, however, resolves this concern and you can be assured about the version control function.
Sign #3: You are not sure who’s using what
Another red flag that indicates you should implement a new file sharing solution immediately is when you are not really sure about security. This usually happens for businesses where there isn’t an official platform in place; rather employees have IT in their own hands. Imagine the risk of employees using random devices, software, apps to transfer your confidential files. There couldn’t be a better reason to avail the secure file sharing benefits that a professional file collaboration solution offers. It gives you a tight grip over your data and IT so that no one can access them with unauthorized devices and software.
Sign #4: Your business handles a lot of confidential information
Although every organization has confidential corporate data to manage, there are some that need to handle more critical data such as proprietary industry secrets or financial data of the clients. Since your team would probably have to share this sensitive information several times a day, it is worthwhile to go the extra mile with file security. Keeping your data secure is crucial for safeguarding your clients and your reputation as well. A reliable file sharing platform gives you the assurance you require to handle data with confidence and be stress-free about its security at all times.
Sign #5: You want tighter control over access and permissions
Taking the concept of file security one step ahead, you may want to have control over the team members who can access specific files and ones who cannot. A feature-rich file sharing solution lets you provide role-based permissions to decide the authorized team members for specific sets of data. For example, you may not want your designer to be able to check the payment information of the clients. With a proper solution in place, you can easily have a selective system for your business. While it brings simplicity in permissions, you can also be sure about adhering to the compliance requirements.
Needless to say, an innovative and efficient file sharing solution can be a smart investment for your business. So you shouldn’t think twice about implementing one that offers reliability, security, efficiency for your team collaboration initiative. The faster you do it, the better it is!