Finding a venue for corporate activities can be tasking, especially when you are looking for a rather large space or hosting your event during a busy time like summer or Christmas or any other national holiday. The venue you choose is crucial to the success of your event. Hence, it is essential to know what to look out for to choose the best venue.
Here are a few helpful tips to note when sourcing a corporate venue for your events.
1. Begin your search as early as possible
The early bird does get the worm when it comes to finding a corporate event venue to hire. As soon as you have enough information about the audience size and needs, the budget and the date of the event, begin your search. This would help you avoid late booking fees that some venues have stipulated. You would also have a wide variety to choose from and would not be stuck with whatever you can get.
2. View different locations
Starting early will allow you to check out different locations. Even if you have a shorter time than you think is necessary to find a suitable venue, still, try to look at three of four venues before booking. You never know what you might find or who would have cancelled their booking.
3. Consider the weather
Make sure you put into consideration the weather forecast on the date the event is scheduled. There is nothing as frustrating as picking an outdoor venue for your event and having it rain on that same day. You can never accurately predict the weather, but it always helps to be mindful of the seasons and the weather forecast.
4. Your audience’s needs
The audience, just like the customer, is king. Your audience’ needs should come first when considering a corporate venue hire for your event. If the venue is going to take care of the refreshments and dining for the event, it would be helpful to find out about dietary restrictions or have them prepare a wide menu of dishes. The event venue must be easily accessible for all attendees. Also, consider the venue location and how accessible it is by bus, car or bike for your attendees and whether traffic is usually on the high in that very location.
5. Find out about the venue logistics
Before you hurry to make that down payment, be sure to ask about certain things like corkage, audio-visuals, furniture and so on. Find out if the venue would permit you to cater and bring your own refreshment or if it is against their policy. Also, find out if they provide audio-visual items like speakers, microphones, projectors, and so on. This would significantly affect your choice and should not be neglected.
Now that you know of these tips, they can help you to make an informed choice for your corporate venue hire. However, if choosing the right corporate venue becomes overwhelming, Venuefinder is a veritable resource for finding the best corporate venues for your events.