No matter the reason you are leaving your current job, you want to do it gracefully and professionally. Leaving your job doesn’t mean you want to go out in a blaze of fury. Maintaining important business connections should be your goal connections when tendering your resignation.
So what is the correct and most professional way to resign from a job? It’s a good idea to put your resignation in writing and do it with a formal business letter.
Read on to learn what you should include, and not include, in your letter to resign.
Letter Format
When you are ready to resign from your job you want to write a formal resignation letter. Follow a business letter format. There are many templates online you can use for ideas.
To Include In The Resignation
There are several pieces of information you want to include in your resignation letter.
- While this might seem obvious, you want to state you intend to resign your job and leave this employment.
- Your employer will want to know the last day you intend to work on the job.
- Include a thank you for the opportunities you have gained while in their employment. No matter your feelings about the job, you want to leave as gracefully as possible.
- Let your employer know how they can continue to contact you for any transitional matters once you are no longer there working.
It is also a very good idea to offer to assist with the transition. You can offer to help your replacement get settled. You could also provide information related to your duties and responsibilities that could assist your replacement.
Leave Out of The Resignation
As important as the things to include in your letter are the things you should not do in your resignation letter.
- This is not the place to air your complaints about the company, coworkers, or the product or services of the company.
- You should not complain about your salary or working conditions.
- It’s never a good idea to disparage your bosses or supervisors.
No matter your attitude or reason for leaving, you want to make every effort to positive in your resignation letter. It should carry a professional tone and not one that is full of complaints and negativity.
Giving Notice
If you have been an employee of any company, they rely on you for the things you do for them. Suddenly leaving can put them in a pinch. Not only does your leaving mean there is no one to fulfill your job duties, it means your bosses now have to take time to find a replacement.
Make every effort to give at least 2 weeks’ notice in your letter. This gives your employer time to plan for your departure and time to start the replacement process.
Resign With The Right Kind of Letter
Whether or not you are leaving your current employment for a more exciting opportunity, you want to finish this segment of your employment with professionalism and grace.
When you are ready to resign, write a gracious letter that lets your employer know you have appreciated the opportunities afforded to you while in their employment. A proper letter of resignation also provides your employer with all the needed information to make the transition of your departure.
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