Whenever we are planning and organising any event, one of the most important things we need to consider is the venue. It has to be just the right size for the number of guests you are planning to have, but it also has to have the right ambience – it has to fit your event’s overall atmosphere. For instance, if you are having a wedding, having it at a park or a garden is okay, but a pub or bar wouldn’t be a good fit. You also have to consider your options for catering – what food will you serve, and does the venue have in-house catering, or can you bring in a caterer? Another thing to consider is the accessibility of the venue – will your guests have difficulty accessing the place, and is there enough parking for everyone? What if the venue you find is a smaller one than you originally intended? There are more considerations aside from this, so here’s a list of practical considerations when holding an event at a smaller venue.
- Take note of the proper lighting
The venue’s lighting will go a long way – and smaller venues will look bigger and brighter with the proper lighting. For instance, you can add more height to the space by using vertical lighting, also called uplighting. It will give the ceilings the illusion of height. Another vital aspect to remember when it comes to lighting is that the fewer lights you have, the better. It’s all about quality over quantity. Some exciting options include gobo lights and logo lighting, which will go better with the space instead of regular lighting fixtures.
You can always go for natural lighting, which is the best lighting you can have. If you can’t have natural lighting at your venue, your second best bet is to opt for LED lighting fixtures that simulate light. Your third option would be to place floor lamps in the corners, next to the walls – the lamps in the corners will give light to two walls, which creates better luminosity. Finally, if you have a lot of small tables, you can place small lamps on top of them, a trick that gives the room a cosier, warm ambience, as suggested by the expert event planners from https://oasisevents.co.uk/.
- Create the illusion of a bigger space with mirrors
The one thing you can do to make the space look bigger is flooding the space with mirrors. Mirrors are number one at creating the illusion of space, but if you only have a few, place them around the area – the best places to hang them would be at the entrances or hallways. You can also put them on top of your tables (as part of the centrepiece, for example) to give more depth and height.
- Make your presentations stand out
If you are planning to give presentations or speeches, you can make the backgrounds you use or the stage props much more interesting, which serves to balance out a smaller area. You can also save on floor space by using stacked or tall speakers rather than short ones. Lastly, you can opt for full circle (or half circle or round) seating arrangements for a cosier ambience.