Trying to attract a new customer has a low success rate. What are you doing to make sure your response to request for proposals lands you the job?
When a potential client sends you a request for proposal, they put the ball in your court. You need to be prepared to answer all of their questions and demonstrate why you’re the right person for the job.
Feel overwhelmed and don’t know where to start? Read our guide to the request for proposal process and convert your new client!
What is an RFP?
Before we talk about how to respond, let’s understand the RFP meaning. What is RFP, or request for proposal, is a request for info a potential client needs from you.
They may have a project in mind that they want specifics for. They might be asking you to solve their problems.
It’s important to keep in mind that every RFP is different. Now let’s go over the best RFP response process that will win you the job.
Understand the Client’s Needs
There are certain things that all RFP responses need. But the most crucial thing is to address your potential client’s needs directly.
Go over everything they’re asking for in their proposal. Include details that address their specific needs to show that you care about them and are invested in solving their problems.
How can you address your potential client’s needs in a way that makes you stand out from the rest? Keep reading!
Get to the Point
You can pack your proposal response with tons of details, the history of your company, and gushing praise for your client. That’s not what they want to hear.
You’ve only got a few seconds to make a great impression. Lead out of the gate by getting right to the point and responding with all of the most crucial info they need.
Consider All Angles
Most RFP responses offer solutions. Stand out from the crowd by identifying potential problems — and solving them.
No proposal is without its flaws. Offer multiple points of view and solutions to any issues you come across.
Make sure you consider all angles and prove to the customer that you’ve got their back.
Highlight Your Best Features
You’re not the only one responding to this RFP. Look at who your competitors are and try to find ways to show why you’re better.
Without naming names, show why you’re the one they should go with. Whether it’s your innovation or many years in the field, give them a reason to choose you instead.
Master Your Response to Request for Proposals
Getting your response to request for proposals can be tricky. With our guide, it doesn’t have to be.
Meet the customer’s specific needs, show why you’re the best choice, solve any problems you come across, and, most importantly, get right to the point. It seems simple but make sure you put a lot of time and effort into your response.
Your success doesn’t begin and end with your RFP response. Check out our other articles on success to take your business to the next level!